Seniors

Welcome Class of 2023

Senior ‘Packet’ for Parents


Immunization Requirements for Seniors

Timely attention to senior vaccines is important, especially the Meningococcal vaccines. There are 2 different meningococcal vaccines (MCV4 and Meningococcal B).

  • Students are REQUIRED to have the MCV4 vaccines (Meningococcal) vaccine prior to the start of his/her Senior year at BCHS. Please Note: individuals who receive dose 1 on or after the 16th birthday only need 1 dose of MCV4, per the Indiana State guidelines.
  • Meningococcal B vaccinations are “recommended” for Senior year, but most colleges and universities require the 2 shot series prior to admission.
  • Proof of immunization records may be faxed to 317-251-3648 or emailed to either school nurse, Jeanne Agostino jagostino@bishopchatard.org or Monica Meyer mmeyer@bishopchatard.org.
  • Further immunization information can be found on the Parent page>>Resources tab

  • Visit your school counselor often to keep her up-to-date with your plans.
  • Check this webpage, the College Counseling Website and the websites of those colleges that interest you throughout the year for information on deadlines, scholarship opportunities, visit days, open houses, etc
  • Complete all scholarship and college applications online and in a timely manner. Allow 10 full working days for processing of e-Transcripts, Electronic Secondary School Reports (ESSR) and recommendations.
  • Know your deadlines and be courteous! Always request letters of recommendation from teachers in advance, at least 10 full working days.
  • Bring documentation of scholarships and college acceptances to the guidance office for publication
  • Visit the School Counseling Office for helpful information on colleges, majors, careers and college reps visits to BCHS.
  • Read every BCHS Weekly Parent Newsletter.
  • Visit this senior page often for up-to-date BCHS information for your senior student. Visit the College Counseling Website for career and college items and opportunities.
  • Remind your senior of approaching deadlines. Help your student keep track of college and scholarship applications. Do not complete applications for them.
  • Provide credit card information, if needed, for online applications
  • Encourage your senior to write ‘thank you’ notes to teachers who provide recommendations
  • Remind your senior to bring documentation of scholarships and college acceptances to the guidance office.
  • Provide advice and direction on post-secondary options.
  • Post and update information on college reps visits, colleges, scholarships, and deadlines on the College Counseling Website.
  • Process transcripts, ESSR, and letters of recommendation when requested by the student. Process within 10 full working days.
  • Post all scholarship and college acceptance information at the end of each grading period.
Pam Nixon Pam Nixon
College Counselor, Grades 9-12
pnixon@bishopchatard.org
317-251-1451, ext 2262

Class of 2022 College Acceptances, Scholarships & Awards list

For leadership & enrichment opportunities, college & career tips, scholarship opportunities, college rep schedule, college fairs and more:
Visit the College Counseling Website

  • Summer: Be sure your Meningitis Booster vaccines are up to date. There are 2 different meningococcal vaccines (MCV4 and Meningococcal B). Students are REQUIRED to have the MCV4 vaccines (Meningococcal) vaccine prior to the start of his/her Senior year. Please Note: individuals who receive dose 1 on or after the 16th birthday only need 1 dose of MCV4, per the Indiana State guidelines. Meningococcal B vaccinations are “recommended” for Senior year, but most colleges and universities require the 2 shot series prior to admission. View vaccine information on Parents>>Resources tab.
  • August 1, 2022: First day that seniors can submit college applications and request transcripts. Students make the request through Parchment or Common Applications.
    • Use an email address that is NOT your BCHS email when registering.
    • You must request a transcript for each college you are applying to.

    Parents: Do NOT register your student! Students must register themselves.

  • Fall: Colleges have a variety of test score requirements in their application process. It is very important that you check directly with each college and university to make sure you know the policy for each application you are sending. It is your responsibility to schedule, take and send scores from the testing service to your college.
  • August-October: Watch priority deadlines for university applications very carefully during the fall semester. Almost all universities, including IU and Purdue, have priority deadlines in the fall.
  • October 1, 2022: First day to begin filing your FAFSA (free application for federal student aid). The sooner you apply, the better.
  • October 4, 2022: Living Rosary. Many seniors take this opportunity to visit nearby colleges after dismissal from the Rsoary.
  • October 12, 2022: Campus Visit Day for seniors. It is PSAT testing day for all other students. Admissions offices tend to receive many requests for campus visits on this day. Call and schedule your student’s visit early.
  • October  18, 2022: final request deadline for all E-transcripts, ESSR, and scholarship applications to be processed prior to November 1. You must also request test scores to be sent to each school directly from ACT/College Board.
  • October 25, 2022: Parent/Guardian College Financial Aid Night during the BCHS Progress Report Night
  • November 1, 2022: Priority date for filing your FAFSA. Students must file in order to be eligible for both Indiana and Federal Student Aid.
  • May 1, 2023: National College Decision Day. You must submit a deposit to your school of choice to hold your spot in the incoming class.
  • July: AP Scores for senior year classes are available.
  • After Graduation: Send any dual credit class transcripts to colleges. These transcripts have to be sent by the registrar at IU or Vincennes to the school you are attending; you cannot request them from BCHS.
College Fairs
There are several area College Fairs that will be helpful in learning more information about your colleges and universities of interest. A list of fairs will be posted here when available, or check the College Counseling website.

College Reps at BCHS
College reps are visiting Bishop Chatard this fall. You can access the calendar of events through your Scoir account. Please register for the college visit in advance through Scoir so we can choose a space that will accommodate everyone.

Visiting A College Campus

Nothing helps students and families more in the college search process than making an official college visit to schools of interest. Many college visits can take place on non-BCHS school days, but there are times when it is necessary to take a day off of school.

Colleges have admission counselors assigned to work with Bishop Chatard students; you should be able to determine our rep by going to the college’s website and clicking a link similar to “Find My Counselor.” This person is your resource and your advocate; utilize them! There are also opportunities to visit colleges through their virtual programs, which can be found on their websites.

Every senior should try to take advantage of the opportunity to visit a college when the underclassmen take the PSAT exam, in mid October. Seniors may choose to use additional days for college visits as needed.

College Visit Procedure
To make a physical visit to a college during a school day:

  1. Register in advance for the college on their website.
  2. Parents need to report the student’s absence on the day of the college visit via SafeArrival software.
  3. In order for the absence to be considered excused, upon return, the student must provide verification or your itinerary to the main office (Mrs. Fagan or Mr. Reilly), including the date, time and duration of the college visit that he or she has made.
  4. Students must be in good standing with a satisfactory attendance record and adhere to the guidelines regarding visits.
  5. If you need a pre-arranged absence form for an extended absence, see Mr. Reilly.
College Counseling Video #5: Talking with an admissions expert about College Visits Why take advantage of these opportunities?

  1. Many colleges track students’ demonstrated interest. (If a student shows up at the high school meeting, it goes into the application record and can help chances of admission or scholarship. It is a reality of the admissions process these days.)
  2. This is a great chance for you to find out whether schools are a good fit for your academic statistics (GPA and test scores) and desired majors.
  3. These meetings help to make you aware of deadlines, special scholarships, and important information regarding your applications to your top choice schools.
  4. You will be able to expand your horizons to hear about some schools that you may not have previously considered.
  • Colleges have a variety of test score requirements in their application process. It is very important that you check directly with each college and university to make sure you know the policy for each application you are sending. It is your responsibility to send them from the testing service.
  • If you are retaking the SAT/ACT this fall and you have already applied to colleges in August, send your new scores directly to those colleges. When you register for your retest make this request through act.org (ACT) and collegeboard.org (SAT).
  • Free online test prep tools are available through Khan Academy for SAT and ACT Academy.
  • Submitting Scores: You must send your test scores to each college or university directly from the testing service through your CollegeBoard and ACT accounts. The majority of colleges require this. Take advantage of the ‘free score sends’ when you register for the test.
  • Potential athletes must register with the corresponding eligibility center and test scores must be sent directly to the center from the testing companies. See the section ‘College Athletics Information’ below for details.
If you qualify for an SAT/ACT waiver (free/reduced lunch), you may also qualify for college application fee waivers. See Mrs. Nixon for fee waiver details.
  • Potential Division I or Division II athletes must register with the NCAA Eligibility Center. Test scores must be sent directly to the NCAA from the testing companies using the code 9999. To register and for more information go to https://web3.ncaa.org/ecwr3/ .
  • NAIA Athletes: Students pursuing NAIA athletics must register with the NAIA Eligibility Center. Test scores must be sent directly to NAIA from the testing companies using the code 9876. To register and for more information go to www.naia.org
  • NCAA Division III athletes do not need to register.
  • SAT/ACT scores must be sent directly to the Eligibility Center from the testing companies.
  • National College Decision Day is May 1, 2023. You must submit a deposit to your school of choice to hold your spot in the incoming class.

College Athletic Recruiting and Records Release

College coaches often ask BCHS for copies of your current transcript as part of their eligibility screening process. You can complete our Record Release Form now in order to save yourself a step later. Return completed form to the School Counseling Office.
Open Record Release Form

Online Record Release through the NCAA Eligibility Center

Any student-athlete wishing to participate in collegiate athletics at the Division I or Division II level MUST create an account with the NCAA Eligibility Center (ncaa.org) and complete an online release on that website. This is also the main resource for students seeking to play sports in college.
Go to the NCAA.org website

Sports In College Information on the BCHS Website

Visit the BCHS College Athletics Resource Center for college athletic links that the BCHS athletics department has collected.

College Financial Aid Information Night for parents/guardians will take place on October 25, 2022 during BCHS Progress Report Night.

  • In order to be eligible for both Indiana and Federal Student Aid, a FAFSA (Free Application for Federal Student Aid) form must be completed and submitted.
  • Apply at www.fafsa.ed.gov
  • There is no fee for completing and submitting the FAFSA.
  • Application opens on October 1, 2022. Please use the data retrieval tool for your 2021 taxes. You will be reviewed for financial aid based on your 2021 tax information. If your income has changed drastically from 2021 to 2022, or if you have special circumstances, please contact each college or university for assistance.
  • Priority date for filing your FAFSA is November 1, 2022 for many colleges.
  • If you are selected for verification or have follow-up questions regarding your Free Application for Federal Student Aid (FAFSA), the two best resources are INvestED (free local service, 1-888-476-2006, customersupport@investedindiana.org) and the government (1-800-433-3243, https://studentaid.ed.gov/sa/fafsa).
  • We recommend fastweb.comRaiseMe, and CollegeBoard Opportunity Scholarships for outside scholarship searches.

Applying to College

Before Beginning

  • Have a decent email address before starting your applications or create a new email specifically for college applications. Check this email often. Do NOT use your BCHS email for college/scholarship applications.
  • Get a sheet of paper or a small notebook where you will write down all your usernames and
    passwords. Keep it next to your computer and never move it!
  • Use the same usernames and passwords as much as possible.

Application Tips

  • Apply from the college’s website. Look for ‘admissions’ or ‘apply here’. Have a credit card
    number ready – most charge a fee; some are free.
  • TAKE YOUR TIME! READ EVERYTHING ON THE APPLICATION. SPELL EVERYTHING PROPERLY.
  • Allow at least ONE HOUR for each application. ‘Save’ often and go back, if you need to! Never hit ‘send’ or ‘submit’ unless you are certain your application is perfect!
  • If the application asks whether you ‘waive your right to access your application’ once it’s submitted, mark ‘YES’.

Common Application

Common Application

Many colleges, but not all, accept the common application. Specific college websites will let you know; there is also a list of schools on the common app website. You complete the common application online, then send to as many schools as you like.

List of Common Application terms
  • A recommendation letter and essay are required with the Common Application.
  • You have to list Mrs. Nixon as your counselor under “Recommenders and FERPA” in Common Application in order for all of the proper paperwork to be submitted. Do not list anyone from Chatard as your Advisor.
  • When you apply through Common Application, your transcript is sent as soon as you add Mrs. Nixon as your counselor under “Recommenders and FERPA” under My Colleges.
  • For questions about our school on the application: We have A-F grading on a 4.0 weighted scale. We do not rank. There are 158 in the Class of 2023. If you are applying to a school that asks you to enter your grades (i.e., Purdue), enter No Grade and 0 credits for the Final, but put your grades and credits for S1 and S2 as they appear on your transcript.
  • A counselor recommendation will be sent automatically when you request your transcript through Common Application.
If you qualify for an SAT/ACT waiver (free/reduced lunch), you may also qualify for application fee waivers. See your guidance counselor for fee waiver details.

Transcripts

Parchment Transcript Service click here to enter the software

For colleges that do not participate in the Common Application, you will need to apply through the school’s website AND set up a Parchment account to send your transcript to the school.

TERMS: Transcript = Your OFFICIAL record of grades, GPA, SAT/ACT scores
ESSR = Electronic Secondary School Report

College Athletic Recruiting and Records Release
College coaches often ask BCHS for copies of your current transcript as part of their eligibility screening process. You can complete our Record Release Form now in order to save yourself a step later. Return completed form to the School Counseling Office.
Open Record Release Form

AP Class Grades: AP scores for classes taken during your senior year won’t be available until July. If you designate a specific school on your AP exam booklet, they will automatically receive all of your AP scores, including past scores. Otherwise, you can request them through College Board when the score is available. Check https://apscore.collegeboard.org/scores for more info.

Dual Credit Course Grades: If you have taken dual credit classes, BCHS is not able to send dual credit transcripts to colleges because they are issued directly through the credit-granting institution. You will need to request that the college sends your transcript. For Indiana University Advance College Project (ACP) courses (Public Speaking, W131, Finite), you can request your transcript at this link. If you have any trouble with that, their phone number is (812) 855-7505. For Vincennes University courses (Accounting), you can request your transcript at this link. For questions, please contact them by phone at 812.888.4220 or email at records@vinu.edu.

For colleges that do not participate in the Common Application, you will need to set up a Parchment account to send your transcript to the school.

  1. Go to www.Parchment.com,, click on signup and create your account.
  2. Remember your username and password.
  3. You will need to enter only your basic information before going to “Order” in the top right corner.
  4. On the ‘order’ page, enter Bishop Chatard as your school. Then, select the colleges who will be receiving your transcript.
  5. You will have to confirm your orders and then click the $0.00 button to have the transcripts sent.
  6. Stop by to see Mrs. Nixon or Mrs. Alerding if you want to confirm whether your request went through.
  7. You can do this before you complete your applications; they will match your transcript with your application when you apply.
Always allow 10 full working days for your e-transcript and ESSR to be processed!
You must request a transcript to be sent to each college or university through Common Application or Parchment.

Request Deadlines

October 18, 2022 , is final request deadline for all E-transcripts, ESSR, and scholarship applications to be processed before November 1 deadlines. You must also request test scores to be sent to each school directly from ACT/College Board.

 

Application Essays

Essays are not required for all applications. Specifics for essay topics will be on the application. Take your time to write a great essay with ABSOLUTELY NO GRAMMATICAL OR SPELLING ERRORS! Ask your English teacher or guidance counselor to proofread it.

Letters of Recommendation

These are not required for all applications. The application will let you know whether or not it’s required. Letters of recommendation can be a very important part of the application. BCHS has a ‘College Autobiography’ form that the Class of 2022 students need to fill out to help teacher’s in writing letters of recommendation. After completion, students should ask teachers in person whether they are willing to write a recommendation for you. Then, send them the copies of your College Autobiography responses.

Give those you’ve asked AT LEAST 2 WEEKS to write the letter.
  1. You want to select a teacher with whom you had a good rapport, in whose class you participated a lot, in whose class you got a great grade, or possibly in the subject you’re interested in majoring in.
  2. Complete the ‘BCHS College Autobiography’ form. Your information is sent to Mrs. Nixon for college recommendations and can be shared with other teachers (ask Mrs. Nixon) who you want recommendations from.
  3. Give those you’ve asked AT LEAST 2 WEEKS to write the letter. The teacher will bring the letter of recommendation to the Guidance Office and we will mail it.

 

Counselor Recommendation Forms & ESSRs

  1. Read the instructions for how to request ESSRs and counselor forms for schools to which you apply through the university website. Check your online portal for each institution to see what components of your application are missing.
  2. Common Application: Guidance counselors are notified via email and we submit online.
      • If you are pursuing college athletics, please register with the NCAA Eligibility Center (NCAA Division I and II), NAIA Eligibility Center (NAIA), and/or NJCAA (National Junior College Athletic Association). NCAA Division III athletes do not need to register.
      • SAT/ACT scores must be sent directly to the Eligibility Center from the testing companies.
      • The Bishop Chatard NCAA code is 9999.
      • National College Decision is May 1, 2021.

College Athletic Recruiting and Records Release

College coaches often ask BCHS for copies of your current transcript as part of their eligibility screening process. You can complete our Record Release Form now in order to save yourself a step later. Return completed form to the Guidance Office.

Online Record Release through the NCAA Eligibility Center

Any student-athlete wishing to participate in collegiate athletics at the Division I or Division II level MUST create an account with the NCAA Eligibility Center (ncaa.org) and complete an online release on that website. This is also the main resource for students seeking to play sports in college.
Go to the NCAA.org website

Sports In College Information on the BCHS Website

Visit the BCHS College Athletics Resource Center for college athletic links that the BCHS athletics department has collected.

NCAA Information

The 2point3 website contains NCAA GPA and academic standards.

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